(01) Warehouse Assistant

Identification 1

Job Title:

Warehouse Assistant

Duty Station

Buea

Missions and Responsibilities:

• Coordinate and/or receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Review, verify and sign off warehouse and transport documents, and ensure accurate maintenance of confidential files and warehouse transaction records to enable immediate reporting on commodity movements in line with the organisational requirements.
• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
• Support regular physical stock inventory exercise.
• Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with CARITAS established procedures.
• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following CARITAS warehouse standards.
• Provide supervision, guidance and on-the-job training to warehouse staff supporting their development and high performance
• Any other tasks that maybe assigned by the supervisor

Competences

• Bachelor's degree in Accounting, management, or in a related field.
• Experience in a humanitarian context , preferably in an emergency context;
• Work experience of 2 years in a similar position
• Experience working and / or collaborating on a PAM project would be an asset
• Ability to work effectively under pressure, in a tense secure environment and with limited means;
• Good organizational skills and responsiveness;
• Ability to develop methodological and training tools;
• Strong analytical and proposal capacity;
• Good writing skills;
• Knowledge in analysis of the functioning of markets in rural and urban areas;
• Strong skills in team and project management;
• Excellent knowledge of Excel (data and list processing, direct mail, knowledge of basic formulas), Word (Narrative reporting) and Microsoft Outlook
• Critical mind
• Sense of priorities and responsibilities, strong organizational capacity
• Autonomous and sense of teamwork,
• Sincere motivation for humanitarian engagement
• Sense of diplomacy and negotiation

Languages

• Knowledge of pidgin English mandatory
• English: working language on the project
• Knowledge of local languages would be an asset