Action Against Hunger is looking for a Purchaser

Annonce

DIPLOMAS/STUDIES/EXPERIENCE :

• Diploma / education level: GCE A/Level +2 in Logistic, or in international trade or in trade action or in accounting or computer science
• At least 6 months of professional experience is required

REQUIRED SKILLS :

Knowledge:

• Purchase fundamentals
• Stock management
• Fluency in English (read, written, spoken)
• IT tool and the Office Pack (Word and Excel)

Know-how:

• Ability to negotiate
• Team work

Other skills:

• Relational skills and team spirit
• Proactive
• Ability to make decisions
• Availability (mobility and flexibility)
• Sense of organization
• Autonomy

Mission 1: Management of orders / purchases

• In relation with the different departments
• Update of the purchase tracking (SA) on Link and sharing with other departments
• Electronic and paper archiving of purchase files.
• Ensure the price and quality of the goods purchased

Tasks:

• Receive validated purchase requests (LA)
• Creation of shopping list and purchasing file
• Transmission for validation
• Edit supplier order forms (SOF): accuracy of requests, details
• Prepare the purchase contract and send it to the FC and Log for finalization and validation
• Prepare the necessary documents and have them endorsed by those responsible:LA, SOF or contract, quotes, invoices, payment receipt, delivery slip (BL) or Receipt slip (BR);
• Purchase the items ordered by respecting AAH logistics procedures;
• Choice of supplier, quantities ordered, authorized values respected, prices in accordance with the pro forma, delivery dates and insert them in the Link
• Update of information on Link; purchase, delivery
• Inform applicants of the progress of processing their order;
• Ensure the archiving of documents related to purchases (Quotes / pro-forma, Supplier order form, Invoices, Delivery / Receipt slip, DA, Purchasing file, contracts).
• Organize purchasing line (LA) meetings with applicants

Mission 2: Manage supplier data Activities:

• Maintain proper management of the price catalog
• Maintain proper organisation of the list of suppliers

Tasks:

• Update the price catalog
• Update the list of suppliers;
• Identify new potential suppliers;

Mission 3: Monitor supplier payments Activities:

• Ensure that supplier payments are made within the required timeframe

Tasks:

• Check invoices;
• Set up the supporting files, and validate the invoices
• Transfer the file (SOF) with the validated invoices and delivery note to the accounts department for payment of suppliers.

NB: This job profile may be subject to permanent changes depending on the evolution of the activities of the Organization. These changes will be defined and discussed between the employee and Action Against Hunger.

empaah042021159@campusjeunes.net en indiquant dans l'objet du mail la référence de l'annonce EMP/AAH/04/2021/159

IMPORTANT! Toute candidature sans référence d'annonce sera caduque