JOB DESCRIPTION
DUTY STATION: UNICEF Maroua
Type of contract: TA Appointment
Section/Division: Operations/Administrative Unit
Title: Administrative Assistant
Level: GS4
Duration: 12 Months
As per UNICEF rules and regulations
PURPOSE OF THE JOB
Under the general supervision of the Travel Assistant, performs a variety of clerical duties related to the administration of the office.
REPORTS TO : Travel Assistant
KEY ACCOUNTABILITIES and DUTIES & TASKS
Seaches office files and records relating to a variety of topics for information and references. Selects information and records in specified format for use by others in preparing reports, correspondence, technical papers, projects or programme plans and general reference documents.
Assists staff members and their dependents by processing requests for visas, identity cards, drivers' licenses, and other necessary personnel-related documents, in accordance with the requirements of the United Nations and the country of the duty station. Maintains facts on living conditions and special entitlements.
Drafts routine correspondence, telegrams, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures.
Classifies and codes material relating to a number of subject matter areas, and maintains general office files.
Makes travel and hotel reservations, prepares travel authorization forms and assembles information pertaining to the purpose of travel.
Make arrangements for shipment and receipt of office and project supplies and equipment and household effects, including customs clearance.
Maintains, updates and transmits the inventory records of non-expendable equipment.
Operates offce equipment such as typewriters, word-processing and other similar keyboard equipment, as required
Performs other duties, as required.
QUALIFICATION and COMPETENCIES
Education
Completion of secondary education. Ability to operate a typewriter and keyboard equipment, such as a word-processor.
Work experience
- Four years general clerical work, which should include a good knowledge of standard clerical practices and procedures.
- Experience in an international organization desirable.
Competencies:Core values (Required)
- Commitment
- Diversity and Inclusion
- Integrity
- Core competencies (Required)
- Communication [I]
- Working with people [II]
- Drive for results [I]
- Functional competencies (Required)
- Analyzing[I]
- Learning and Researching [I]
- planning and Organizing [I]
- Following instructions and Procedures [I
Languages: Fluency in French and good working knowledge of English are required.
Deadline for receiving applications at UNICEF Yaoundé, Maroua, Bertoua and Douala Desk Front is 02nd June 2015
Applications could also be sent through mail Post (sending date would be considered) or via email address yaoundehr@unicef.org. Completed files (Letter of motivation, CV, copy of diplomas, P11 form(to be collected at UNICEF), References, etc.) to be addressed with the mention "DO NOT OPEN" with post title on the envelope to the attention of:CHIEF OPERATIONSUNICEF
P.O. BOX 1181 YaoundéThe submission and processing of candidates' file are free of charge.
UNICEF cannot be held liable for any amount paid by a candidate as part of this recruitment
Only qualified and short listed candidates will be contacted for interviews. UNICEF is a smoke-free environment and is an Equal Opportunity Employer.