Project Manager
HR & Systems Ltd is in search of a Project Manager who is able to perform the following responsibilities:
Qualifications Skills & Requirements
Job Purpose
The Project Manager oversees the planning, implementation, and tracking of a specific short-term project which has a beginning, an end and specified deliverables.
Primary Duties and ResponsibilitiesThe Project Manager performs a wide range of duties including some or all of the following:
Plan the project
- Define the scope of the project in collaboration with senior management
- Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
- Determine the resources (time, money, equipment, etc) required to complete the project
- Develop a schedule for project completion that effectively allocates the resources to the activities
- Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
- Determine the objectives and measures upon which the project will be evaluated at its completion
Staff the project
- In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities
- Manage project staff and/or volunteers according to the established policies and practices of the organization
- Ensure that personnel files are properly maintained and kept confidential
- Ensure that all project personnel receive an appropriate orientation to the organization and the project
- Contract qualified consultants to work on the project as appropriate
Implement the project
- Execute the project according to the project plan
- Develop forms and records to document project activities
- Set up files to ensure that all project information is appropriately documented and secured
- Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
- Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
Control the project
- Write reports on the project for management and for funders
- Communicate with funders as outlined in funding agreements
- Monitor and approve all budgeted project expenditures
- Monitor CASH
flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly) - Manage all project funds according to established accounting policies and procedures
- Ensure that all FINANCIAL records for the project are up to date
- Prepare FINANCIAL REPORTS and supporting documentation for funders as outlined in funding agreements
Evaluate the project
- Ensure that the project deliverables are on time, within budget and at the required level of quality
- Evaluate the outcomes of the project as established during the planning phase
- UNIVERSITY Degree (Professional diploma/ Bachelor/Master) in a related subject
- Key Knowledge of project management
- Proficiency in the use of computers for:
- Word processing, Simple accounting, Data base management, Spreadsheets, E-mail, Internet
- Competent in speaking and writing both English and French level.
How to Apply ?
Interested persons should send their CVs to the following email: projects@hrnsystems.com