Duty Station: Yaoundé
Level:NO B (National Staff)
Contract Type: Temporary Appointment (TA)
Title:Supply & Logistics Officer
PURPOSE OF POST:
Under the direct supervision of Supply & Logistics Specialist, the incumbent administers the Supply & Logistics operations of a relatively simple nature and limited impact, requiring basic professional technical expertise in support of operations and programme objectives. Responsible for effective planning, contracting, procurement, distribution, and inventory management of UNICEF's supplies, in support of the Country Programmes and operations.
1. Provide rapid and relevant assistance and support to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
- Support logistics/supply planning through coordination with Operations/Programme Sections. Provides technical support in preparation of appropriate documents, and input on specifications and supply and logistics arrangements, facilitating cost-effective efficient procurement, clearance, storage and distribution of supplies and equipment to project sites, in support of the country programme implementation.
- Assist in the Country Programme strategy planning review to recommend on Supply & Logistics requirements and to provide support in the preparation of Plan of Operations and Plans of Action. Assist in the implementation of supply/logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites
2. Implement sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
- Maintain effective working relations and contact with the Supply Unit, Yaoundé, to confer on supply procurement and shipping policies and procedures. Advise the Sub/Office / country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Supply & Logistics unit on transnational shipments, deliveries, claims and appropriateness of supplies.
- Establish and maintain a system of contact with local authorities and partners on the clearance of UNICEF supplies, in keeping with established protocol. Contribute to the negotiation of standby agreements with relevant private business companies for country offices effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users
- Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
- Regularly develop and communicate accurate inventory tracking, inventory aging and incoming supplies information
3. Support UNICEF as well as Government capacity-building in order to enhance efficient, effective and timely supply delivery,
- Plan, design and conduct training for UNICEF's staff/consultants and counterparts in logistics management, customs clearance, distribution and inventory of supplies and equipment in order to improve supply delivery.
- Assists in the identification of training needs and plan training activities in logistics administration for UNICEF’s staff/consultants and counterparts, to improve supply delivery.
4. Conduct and monitor effective procurement, local, regional and/or offshore, with a goal to attain lowest cost without sacrificing quality as applicable.
- Undertake field visits to emergencies interventions sites and monitor inventory and supply inputs. Proposes corrective actions to improve logistical procedures.
- Maintain data on and evaluate local service providers' overall performance, (competitive pricing, service quality and timely delivery). Assess logistics operations and control mechanisms and propose appropriate actions.
- Communicate and report quality issues with respect to supplies and/or service agreements.
5. Collaboration and Partnership
- Coordinate with the Programme Section on logistics/supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on logistics requirements in the development of the supply/logistics component of the Country Programme.
- Provide advice to the Country Office, Government and implementing partners on Supply/Logistics policies and procedures.
- Team with the Programme Section and other members of the Operations Section to facilitate Supply/Logistics as well as efficient, storage and distribution of supplies and equipment.
- Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in logistics activities, including distribution, and monitoring supply inputs and inventory.
QUALIFICATION and COMPETENCIES
University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or, a recognized qualification in procurement and contracting.
Educational qualification in relevant areas (transport or logistics operations/management, supply change management, etc.)
- Two years of relevant professional work experience.
- Both national and international work experience in supply, logistics, purchasing, contracting and administration and/or other related fields.
- Work experience in emergency duty station
Fluency in French and English
4. Competency Profile
i) Core Values (Required)
- Diversity and Inclusion
ii) Core Competencies (Required)
- Communication [I]
- Drive for Result [I]
- Working With People [I]
iii) Functional Competencies (Required)
- Applying Technical Expertise [I]
- Following Instructions and Procedures [II]
- Planning and Organizing [II]
iv) Technical Knowledge
a) Specific Technical Knowledge Required(for the job)
(Technical knowledge requirements specific to the job can be added here as required.)
- Specialized, standard technical knowledge (transport service knowledge, market research/analysis) required for essential Supply Management/Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.).
- Knowledge of relevant Information Technology software
b) Common Technical Knowledge Required(for the job group)
- Knowledge of managing inventory, transport, and diverse logistics operations (e.g., programme supply & logistics) in the international environment
- Knowledge of supply/contracting/logistics policies, goals, strategies, and approaches
- Knowledge of public procurement principles and processes
- Knowledge of procurement process from procurement planning, to execution to contract management and administration, including procurement methods and tools of good procurement practice
- Knowledge of establishing strategic, long term and sustainable procurement arrangements
- Knowledge of general principles and processes involved in risk management in procurement, including risk analysis and evaluation techniques
- Knowledge of financial and legal implications in procurement process-
- Knowledge of category management
- UNICEF strategic framework for partnerships and collaborative relationships
- Gender equality and diversity awareness.
Fluency in French and very good working knowledge of English.
Computer skills :
Knowledge of the latest developments and technology in related fields.
How to apply:
Deadline for receiving applications is two weeks. Completed files (CV, P11, (to be collected to UNICEF Offices) diplomas, references etc.) to be sent to:
Re: Supply & Logistics NOB Yaounde
P.O.Box 1181 Yaoundé
Only qualified and short listed candidates will be contacted for interviews. UNICEF is a smoke-free environment and is an Equal Opportunity Employer. Qualified female candidates are encouraged to apply.