(02) Distribution Site Supervisors

Identification 1

Job Title:

Distribution Site Supervisors

Reports to:

Project Manager

Duty station

Fako

Duration

2 months with possibilities of extension

Main objective

Objective 1: Prepare and update the beneficiary lists

• Meet local partners, inform them and make them aware of the program activities;
• Inform the beneficiaries of the registration process;
• Enter and update beneficiary data;
• Prepare lists and distribution cards.

Objective 2: Preparation and supervision of distribution activities

• Participate in sectoral and distribution preparation meetings
• Plan transportation and storage at distribution points;
• In conjunction with the security officer, gather information concerning security in the area;
• Check whether the quantities will be sufficient to cover the entire population;
• Set up and train distribution committees according to the needs identified during their delivery in collaboration with the other partners.
• Check the availability and good condition of the equipment before and after distribution;
• Ensure that the opinions and complaints expressed during distribution are taken into account.
• Guarantee the dissemination to beneficiaries of off-site and anonymous communication channels of complaints
• establish and maintain an excellent working relationship with all stakeholders before, during and after distributions
• Guarantee the beneficiaries' awareness of the rations and the conveniences provided for the session, before and during the distribution activities;
• Check the quality of the food served and in the event of damage, exchange the damaged bags at WFP;

Objective 3: Write the distribution report

• Compile the data and submit daily and weekly distribution reports to the PM. Provide the relevant data for the preparation of the monthly activity report
• Prepare payment statements for handlers, day laborers and other temporary workers, then plan their payment in collaboration with the financier;
• Prepare the daily distribution report for internal classification and the general compilation for monthly report;
• Have the distribution report approved and forward it to the appropriate parties.

Objective 4: Prepare and direct Post distribution surve

• Plan and carry out surveys with teams of field agents;
• Facilitate data entry and guarantee their quality
• Provide inputs on post distribution and home visit reports;

Objective 5: Supervise the team of distribution agents

• - Make weekly work schedule for the team of field agents;
• - Train and supervise field agents;

- Provide technical support to the team.

Competences

• University degree in agronomy or social sciences
• Experience in a humanitarian context , preferably in an emergency context;
• Similar job experience 2 years
• Team management experience
• working Experience in an international organization would be an asset.
• Ability to work effectively under pressure, in a tense secure environment and with limited means;
• Good organizational skills and responsiveness;
• Ability to develop methodological and training tools;
• Strong analytical and proposal capacity;
• Good writing skills;
• Knowledge in analysis of the functioning of markets in rural and urban areas;
• Strong team management skills;
• Strong communication, negotiation and information skills.
• Excellent knowledge of Excel (data and list processing, direct mail, knowledge of basic formulas), Word (Narrative reporting) and Microsoft Outlook
• Critical mind
• Sense of priorities and responsibilities, strong organizational capacity
• Autonomous and sense of teamwork,
• Sincere motivation for humanitarian engagement
• Sense of diplomacy and negotiation

Languages

• Knowledge of pidgin English mandatory
• English: working language on the project
• Knowledge of local languages would be an asset

Special requirements

Female candidates are strongly encouraged.

Be from English-speaking regions

Have lived in these areas for the past 2 years